sga meeting – SGA ARCHIVES

SGA Meeting November 15th, 2015 PART ONE

The following is PART ONE of a summary of the SGA meeting, held at the campus center on Sunday, November 15, 2015.

At 7:10PM, Charlie Bruce called the meeting to order. After roll call, meeting proceeded to announcements, which are as follows:

Emergency Elections are ongoing right now! Nominations for COPS head and Election head end at 9AM November 16^th. Candidates forum is at the campus center from 6-7 on November 19^th. Voting starts next week, and lasts from the 23^rd to the 24^th of November. Email elections@brynmawr.edu to nominate someone or if you have any questions!

The November appointments round is here! Please go to the appointments blog, appointments.blogs.brynmawr.edu for committee descriptions, and for general information about the appointments process. Email gbsmith@brynmawr.edu with questions!

SPECTRA is hosting a movie screening of “You Can Play” in honor of LGBT+ month. They are promoting the inclusion of all athletes in sporting events regardless of sexual orientation. The event will be held in the Campus Center from 7 to 8:30PM. Confirmed – K-Cass will be there, and there will be snacks!

In other sporting news… Basketball plays Nazareth at 1PM on Saturday.

Swimming competes against Washington College on Saturday at 1pm. Swimming has also been raising money, through “Owls Fight For a Cure”, throughout the semester for breast cancer research. All proceeds are donated to Bryn Mawr Hospital. They raised about 500 dollars in the fall season. Thank you so much to everyone who has donated so far. Swimming is hosting an upcoming “Relay for a Cure” – to which KCass will be coming. It will be held on December 2^nd.

The Fall Student Dance concert is this Saturday, November 21^st at 8PM in Marshall Auditorium! There will be free food! Contact jschan@brynmawr.edu and ksegal@brynmawr.edu with questions or concerns.

The Information and Stewardship council wants to make sure that everyone knows about “Securing the Human” on moodle. You should have been getting emails about learning how to stay secure online. Please take a look at the program and encourage everyone else to do that as well. Contact esaladin@brynmawr.edu for more information, or if you have any questions.

There will be a “Coming Out of the Closet” fashion show, hosted by Zami, at Thomas great hall from 7-9pm on November 19^th. Contact mcarrera@brynmawr.edu for more information, or if you would like to model.

Sociology is currently conducting a faculty search, and as such, will be hosting three guest lectures at Bryn Mawr. The First one was Monday, November 16^th, in Dalton 300 at 4:30. The next two are coming up on Thursday 11/19 in Dalton 119 at 4:15. And the third is on Monday 11/23 in Dalton 119 at 4:15. The sociology department highly values student input and encourages anyone who is interested to go. Email the sociology major rep., Miranda Smith, at msmith13@brynmawr.edu for more information.

Next, we moved on to “Your Two Cents”:

Coco Wang and Chanel Williams, the Class of ’16 co-presidents, took a straw poll on a potential change to the name “Garden Party Girls”. A quick background for those who are unfamiliar: Garden Party Girls are underclass people who help seniors organize their table on Erdman Green, the morning of graduation. Coco and Chanel are looking into changing the name because not everyone identifies as female. Their straw poll showed significant interest in changing the name. Email cwilliam02@brynmawr.edu and/or ywong10@brynmawr.edu

Following Coco and Chanel, Charlie Bruce brought up the change in layout. This week, we used a circle set up, but that excluded a lot of people who arrived late and had to sit or stand outside of the circle. Charlie took a “fist of five” opinion of the new layout, which is a work in progress. We have decided to revert to the theatre set up at the next SGA meeting. Email cebruce@brynmawr.edu with suggestions.

Next, we moved on to “Community Guidelines”.

Last week, we talked about how Roberts Rule’s of Order is not very accessible to people who are unfamiliar with it. In other words, the vocabulary is not part of our vernacular, which can make people feel isolated. Thus, we are going to set up community guidelines for participating in conversations. We took suggestions on these new community guidelines, which included the following:

Identifying yourself when you speak, so everyone in the space knows who you are.

Not talking over anyone.

Trust Intent – we all come to the SGA meeting with the assumption that everyone is here with the intention to talk toward resolution. We trust that we come to this space with the intent to be productive.

Use I Statements.

The 48 hour rule – Sometimes, someone will say something to you, but you are emotionally affected. So you take 48 to respond, after you have had time to process it, with more fully formed thoughts. (Is this a good wording?)

Email cebruce@brynmawr.edu with more community guidelines.

The meeting then turned to a discussion of recent events concerning posters that were put up over campus. Which will be detailed in PART TWO of this summary.

SGA Meeting November 8th, 2015

Hello Everyone and welcome back to another SGA recap!

At 7:10 on November 8th, 2015, SGA President Charlie Bruce called the meeting to order. Shortly thereafter, Secretary Angela Motte conducted roll call. We then proceeded to announcements, of which there are several.

First: Emergency Elections! Positions up for election are Election Committee Head and COPS Head. The nomination period started on Sunday, November 8th at 7:56PM and will end on November 16^th, with a duration of approximately one week. Candidates forum will be on November 19^th from 6-7pm. Elections themselves will take place in the days right before thanksgiving! Email elections@brynmawr.edu to nominate someone you know for these positions!

Second: The November appointments round is almost over! Wednesday the 11^th at midnight is the last day to submit your applications! Positions up for reappointment: The McBride representative to the Financial Aid Advisory Board, positions on the Dining Services Advisory Board, the Alcohol Concerns Review Board, and the Customs Committee, as well as the head of the Customs Committee. We are also looking for members of the class of 2017 and 2016 for appointment to the Traditions Committee.

Note: You can hold both an elected position and an appointed position simultaneously.

Visit appointments.blogs.brynmawr.edu for more information and access to the application. Contact gbsmith@brynmawr.edu if you have any questions!

Following announcements, Shakari Badgett conducted a straw poll that gained a visual majority on the question ‘Would you guys want to host a panel with campus safety to ask questions about recent events or to ask them questions about their jobs’.

Next, Seven Sisters Representatives Elizabeth Vandenberg and Emily Spiegel gave a recap of the recent seven sisters conference and told us how we are going to improve our relationship with the other colleges.

The seven sisters conference is an annual meeting of representatives from the seven sister schools. This year it was at Barnard, and included workshops on leadership, inclusion, and diversity. Attendees of the conference had the opportunity to hear alumnae, including Bryn Mawr’s own Peaches Valdes, speak. The purpose of the conference is to help the schools’ student government organizations keep in touch, and to update each other so that we may all improve our organizations.

The conference itself has been around since 2009, and the location of it rotates alphabetically, every year, through Barnard to Wellesley. The document that established the conference is the Constitution of the Coordinating Board for the Seven Sisters Coalition. But the coordinating board itself hasn’t existed for a long time, so at this conference, representatives deciding to reform the coordinating board, start pooling our resources, and start moving toward becoming a more coordinated body. Representatives elected a president pro-tempore.

Next year, the conference will be hosted at Bryn Mawr! Elizabeth Vandenberg ‘16 and Emily Spiegel ‘18 will be planning the conference, and are creating a temporary committee for this purpose.

There will be three representative council votes next week in response to the seven sisters conference. In the first, we will be voting to re-affirm the constitution of the seven sisters. The second will to elect or re-elect representatives to the seven sisters coordinating board. The third will be to establish a temporary committee for the planning of the next seven sister’s conference, at Bryn Mawr. Note, any undergraduate student is eligible to be on the planning committee.

If you are on the representative council, it is suggested that you consult with your constituents on these issues. Contact seven sisters representatives Elizabeth Vandenberg, Emily Spiegel, or the SGA EBoard (sga@brynmawr.edu) with any questions or concerns.

In other news, President Charlie Bruce had an announcement from the President of Barnard’s student government organization. This year, at Barnard, there will be no winter break housing for students who are not athletes or tour guides. This leaves a significant number of people without anywhere to go over winter break. Barnard’s president asks Bryn Mawr alumnae and students who are in the greater New York area to open our homes and our hearts to those without anywhere to go. In the coming weeks, Barnard’s SGA will be discussing this issue, so stay tuned for more information.

In old business, at last week’s SGA meeting we brainstormed ways the college could increase revenue and decrease spending. Our suggestions have been typed up and sent to Kari Fazio, the Chief Financial Officer, and she would like to extend her thanks to members of the representative council! If you have any additional comments or suggestions, please contact her at kfazio@brynmawr.edu

In other old business, President Charlie Bruce is looking in to making the SGA Executive Board a paid position for those with work study. Bear in mind that the E-board at both Haverford and Vassar is a paid position for those with work study. We are looking into this because a position on the E-Board often requires hours equivalent to a part-time job, making positions less accessible to those on work-study. We believe that the SGA and the E-Board should be all inclusive. Email cebruce@brynmawr.edu with questions, comments, or concerns.

At this SGA meeting, we launched Bring-A-Friend-To-SGA-Day! It was a great success – many people came who do not usually attend SGA meetings. This year, the SGA is trying to become more focused on outreach and inclusivity – in the spirit of which, this event was held. Headed by the Members-at-large, attendees broke into five groups and talked about what the SGA can do to increase attendance, and to make SGA meetings feel like an inclusive space where anyone can raise a point.

From these breakout groups with members of the community, we learned that people usually don’t come to meetings because of the time they are held, and because they seem intimidating.

SGA meetings are held at 7pm on Sundays, in the campus center, which is a prime homework time, and also makes it hard for people who live off campus to be there.

Some students are intimidating by the setting and the arrangement of chairs, which makes it hard for people in the back to hear or make statements. Some didn’t know who was on the representative council. Some just felt unwelcome in general. Some things people thought would be helpful include: a list of commonly used SGA terms on the projected slide, as well as a short description of each section of the meets, and more outreach directed toward people who do not regularly attend meetings.

When we returned from bring-a-friend-to-sga-day break out groups, three more items were brought up in new business.

First, the people who give out the keys to the SGA kitchen will have a little card with a checklist of things you should do to keep it nice, if you are using it. Like putting everything away, cleaning up after yourself, or turning off the lights.

Also, if you attend an SGA meeting, please try to keep your use of electronic device at a minimum, unless you are using it for the meeting.

Lastly, next week we will discuss the language used at SGA. Roberts Rule’s of Order are not made up of the most accessible language. While at the seven sister’s conference, we learned that Mount Holyoke had everyone come together and write out a set of community guidelines to change the tone of conversations. Bryn Mawr’s SGA would like to do the same, so the representative council was asked to think about it and come to the next meeting with ideas. These guidelines would be announced at every meeting.

Following that announcement, the SGA meeting was adjourned at 7:55PM, Sunday, November 8th.

SGA Meeting November 1st, 2015

This Sunday, November 1^st, president Charlie Bruce ’16 called the meeting to order at 4:13 PM, in the campus center. The meeting was held earlier than the usual 7PM due to a schedule conflict with Lantern Night. Congratulations to the first years, McBrides, and new transfers!

Several Announcements were made following roll call.

First, the Erdman party has been moved to December 4^th. There will be boxes in every common room for a tampon and pad drive for the homeless – please do not move these boxes!

Second, Sam Heyrick would like to thank the over 500 people who made it to the social committee (SoCo) Halloween party!

Lastly, the November appointments round are upon us again! Positions up for reappointment: Traditions Committee (Class of ’17 and ’16), Financial Aid Advisory Board (McBride Representative), Dining Services Advisory Board, Alcohol Concerns Review Board, Customs Committee Heads, Customs Committee. Please visit appointments@brynmawr.edu for more information about the appointments process and for position descriptions. Email gbsmith@bmc if you have any questions.

Following announcements, the remainder of the SGA meeting was devoted to ruminations on the budget. Vice President Gabrielle Smith and Treasurer Linh Tran attended a budget committee meeting with Chief Financial Officer (CFO) Kari Fazio, who asked the representative council to brainstorm ideas pertaining to where the college could reduce costs and increase revenue. In short – what do students like and want to keep, and what services are not really being used.

In preface to the brainstorming session, the council looked at an expenditure breakdown and a revenue breakdown of the college’s budget. Several key points to note from that are that student tuition only covers 47% of the total revenue needed to fund the college each year. Gifts and endowment income make up most of the rest – 37%. The college’s biggest expenditures are on instruction (37%), institutional support (17%), academic support (14%) and student services (11%). In recent years, the college has made a small amount of surplus, but not enough to be significant.

Given that student tuition only makes up 47% of yearly revenue in the college’s operating budget, there comes a day, called “Give a Hoot Day” when the college ceases to operate using student funds, and instead entirely relies things like Alumnae support and endowment income.

So! Bearing all that in mind, the representative council floated around the following ideas, trying to conceptualize what CFO Kari Fazio described as “the college of the future”:

We could have less, more sustainable landscaping, a re-evaluation of dinning services for more efficient food production and cooking, better insulation in the buildings, an updated heating system, and an increased reliance on college produced solar power.

In this discussion, we also learned that The Lusty Cup and Uncommon Grounds actually loose money, but are kept open because students like them.

On a similar note, it was proposed that in addition to 24 Canaday, the college introduce 24 hour Collier and Carpenter, for majors whose field is not housed in Canaday.

On the fundraising front, it was clarified that alumnae fundraising is actually quite successful –“Direct expenses for fundraising were $4,207,000 in 2015 and $4,195,000 in 2014.” Which yielded about $8,000,000 in donations. Remember, however, that this is only one source of income for the college.

If you have any ideas regarding how to increase revenue, and decrease spending, please email sga@brynmawr.edu

Following this discussion, the SGA meeting was adjourned at 4:54 PM.